Data protection information for applicants (m/f/d)

Dear Applicant (m/f/d),

When you submit an application, you volunteer personal information (hereinafter referred to as 'data') e.g. your contact data, application documents etc. This document explains how we process and use these data and what claims and rights you have pursuant to data protection laws.


1. Who is responsible for processing and who can I contact?

The responsible body is

Engelbert Strauss GmbH & Co. KG
Frankfurter Straße 98-108
63599 Biebergemünd
E-Mail: datenschutz@strauss.de
Phone: 06050 9710 1331

The contact data of our data protection officer:

Dr. Florian Modlinger
Mitterweg 36a
83233 Bernau a. Chiemsee
Phone: 0176-32572896
E-Mail: modlinger@strauss.de

2. What data do we process?

We process data that we receive from you when you contact us. Relevant personal data include personal details (name, address and other contact data, date and place of birth, gender) and other particulars you volunteer in your application documents (certificates, CV).

When you visit our website, we also process data that your browser sends to our server (e.g. IP address, data and time that the website was visited, website address from which you visited our website (referrer-URL) and information about the files you called up).

3. For what purpose is my data processed and on what legal base?

The above-mentioned data is used to process your contact query and the application procedure (Legal base: § 26 Par. 1 S.1 in conjunction with Par. 8 S.2 BDSG (new)). If necessary, we also process your data to safeguard our legitimate interests, e.g. in our defence in case of legal disputes or for statistical purposes (Legal base: Art. 6 Par. 1 lit. f) DS-GVO) or due to statutory obligations (Legal base: Art. 6 Par. 1 lit. c) DS-GVO).

If you have given us your consent to process your data for specific purposes, the lawfulness of the processing is given on the basis of your consent (Legal base: § 26 Par. 2 BDSG (new) in conjunction with Art. 7 DS-GVO). You can revoke your consent at any time. Please note that your revocation only applies for the future. It does not apply to the processing carried out prior to your revocation.

Data collected when the website is visited are processed to display the website and to guarantee its stability and security. The legal base is Art. 6 Par. 1 lit. f) DS-GVO.

4. Who receives my data?

The persons responsible for the application and selection process in the company have access to the data sent to us. The data are made available to the team leaders of the respective recruiting department. In addition, those departments in our company that need your data to fulfil contractual or statutory duties also receive your data. Agents (Art. 28 DSGVO) that we contract may also receive your data for these purposes. These include IT service providers and other service providers who help us with recruitment management. The data is not transferred to any other third parties outside the company.

5. How long is my data saved?

Your personal data are deleted within 6 months after your application was rejected. After this time, a so-called 'rump data reduction' is carried out; this data is only used for statistical analyses.

6. Are data transferred to third countries?

No. Data are not transferred to third countries.

7. What data protection rights do I have?

You have the right to information pursuant to Art. 15 DS-GVO, the right to correction pursuant to Art. 16 DS-GVO, the right to deletion pursuant to Art. 17 DS-GVO, the right to restrict processing pursuant to Art. 18 DS-GVO and the right to data portability pursuant to Art. 20 DS-GVO. The restrictions pursuant to §§ 34 and 35 BDSG (new) apply to the right to information and deletion. You also have the right to submit a complaint to a data protection supervisory body (Art. 77 DS-GVO in conjunction with § 19 BDSG (new)).

8. Do I need to provide my data?

As part of the application process you will need to volunteer information that allows us to enter into or form a contractual relationship, or data that we are required to collect by law. The obligatory data for submitting an application are marked as mandatory fields in our online application portal. We cannot process your application without this data. There is no legal obligation to provide data collected when the website is used; however, for technical reasons, without this data it is not possible to visit our website.

9. To what extent is automatic decision-making applied in individual cases?

We do not apply any fully automatic decision-making processes pursuant to Art. 22 DS-GVO to justify and execute the contractual relationship. If we do apply this procedure in individual cases, we will inform you if we have a statutory duty to do so.

10. To what extent are my data used for profiling/scoring purposes?

We do not process your data with the goal of assessing certain personal aspects (profiling). Profiling does not take place.

11. Visit to the applicant site engelbert-strauss.de/Unternehmen/Karriere

a) Website

When you visit our applicant page, we process your IP address, date and time of your visit, information about your browser including language settings and, if applicable, your operating system, the address of the website from which you came to our website (referrer URL) and Information about the files you have accessed. Your browser automatically transmits this data to your Internet provider, which then transmits it to us.

Why is this data processed?

We process this data so that you can load our website, for the purpose of analyzing and ensuring the security of our systems, for optimizing our website and for statistical purposes. We cannot assign this data to a specific person. The legal basis is Article 6 Paragraph 1 Letter f) GDPR. We have a legitimate interest in our website being displayed correctly on your screen and in being able to identify and rectify the causes of any disruptions.

How long is this data stored? Do I have to provide this data?

This data is stored in log files for a maximum of 30 days. The provision of this data is not mandatory and not required for the conclusion of a contract. However, a visit to our website without processing this data would not be possible for technical reasons.

b) Cookies

What are cookies?

Cookies are small files containing an identification number. Cookies are stored on your computer or mobile device when you call up our website. When you call up our website, your computer or mobile end device can be recognised using this identification number. Cookies cannot run programs or transfer viruses to your computer. They are designed to make our services more user-friendly and more effective.

Which type of cookies does Engelbert Strauss use?

Our cookies are used in accordance with the GDPR and the TTDSG. We use the following category of cookies on our website:

Necessary cookies

Some functions on our website are not possible if cookies are not set. These are required so that the browser is recognised after changing websites. These functions include e.g. the possibility of placing products in the shopping cart or logging into your customer account on our website.

Functional cookies

Functional cookies enable us to record and save your user settings, for instance the selected language, your username etc.

This also includes cookies that analyse the surfing behaviour of our users and transfer the following information, for example: Entered search terms; frequency of website call-ups; the use of website functions, the data and duration of the visit. This user data is processed anonymously. It is no longer possible to assign the data to the active user.

Personal cookies (for analysis and advertising purposes in a pseudonymous form)

We also use cookies that allow the user's surfing behaviour to be analysed in a pseudonymous form. In this way, the following information can also be transmitted, for example: Entered search terms; frequency of website call-ups; the use of website functions, the data and duration of the visit.

The user data collected in this way is pseudonymised by technical means. This prevents data being assigned to the active user. The data is not saved with other data. This statistical data helps us to tailor our online sites to personal interests and quantify the efficiency of our advertising campaigns.

Why does Engelbert Strauss use cookies?

We use necessary and functional cookies to make visiting our website an attractive and user-friendly experience. They are also necessary to allow and facilitate the use of certain functions. We also use analysis and advertising cookies to create statistics on the use of our website. The analysis cookies show how our website is used so that we can continuously optimise our services.

The legal basis for the use of necessary cookies is Art. 6 (1)(b) GDPR (General Data Protection Regulation). Necessary cookies are required to view our website and use basic functions. Functional cookies are used based on Art. 6 (1)(f) GDPR (General Data Protection Regulation). We have a justified interest in enabling user-friendly use of our websites and improving the quality of our website and the associated contents. The legal basis for the use of analysis and advertising cookies is Art. 6 (1)(a) GDPR (General Data Protection Regulation) and Art. 49 (1)(a) GDPR (General Data Protection Regulation). We only use these, if you have given us your consent. This may also include the associated transfer of data to the USA. We would therefore like to point out that the USA does not have an adequate data protection level within the meaning of the EU Regulation 2016/679, especially because there is a risk that, in certain statutory circumstances, the US authorities have the right to access your data for controlling and monitoring purposes, without there being any appropriate remedial measures.

How long will this data be stored?

Some cookies are deleted after the browser session ends (so-called transient cookies, especially session cookies). Other cookies remain on your device and allow us to recognise your computer on your next visit (so-called permanent cookies). You can find out how long they are stored in your web browser’s cookie settings.

Do I need to provide this data? How can I prevent the use of cookies?

We would like to point out that deactivating cookies may impact on how our website works.

You can also prevent cookies via certain settings in your web browser. You need to make these settings separately for every browser and device that you use. You can also delete set cookies at any time via the web browser or other software programs.

c) Website analytics/online advertising

Google Analytics

We use Google Analytics. This is an analytics service by Google LLC, 1600 Amphitheatre Parkway Mountain View, CA 94043, USA (Google). It produces pseudonymous user profiles for visitors to our website. Google uses permanent cookies (cf. II.3). The information generated by the cookie concerning your use of the website is processed by Google in the USA. This information is the data named above under II.2. Google also processes the search term you used to find our website via a search engine. We use Google Analytics with activated IP anonymisation. Google shortens your IP address within the European Union or the European Economic Area. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. You can find further information on Google Analytics on the Google website at: support.google.com/analytics/answer/6004245?hl=en.

Why is this data processed?

The data is processed for the purposes of market research and needs-based design of our website. Google processes this data on our behalf in order to evaluate the use of our website and to compile reports for us on activity on our website. Data is processed based on your consent. The legal base for A/B testing and the downstream personalisation is Article 6 (1)(a) GDPR and Article 49 (1)(a) GDPR.

How long will this data be stored? Do I have to provide this data?

The data is retained for a maximum of fourteen months. The provision of this data is not mandatory and is not required in order to conclude a contract with us. You can prevent the storage of cookies and thus the use of Google Analytics in your browser's settings (see II.3). You can also prevent the data produced by the cookie from being processed by downloading and installing the plug-in available via the following link: tools.google.com/dlpage/gaoptout?hl=en.

Recruitment anlyses

We use a recruitment analysis application from VONQ GmbH, Georg-Glock-Straße 8, 40474 Düsseldorf. This enables us to determine, by means of anonymous statistics, which job advertisements visitors use to access our careers section and our application forms, thus determining the performance of our job advertisements.

For this purpose, cookies are stored on your computer and your IP address is processed. This is immediately anonymised, with only a raw copy being kept for 30 days. After this time, your IP address is permanently deleted.

Why is this data processed?

The purpose of processing is the optimisation of our job advertisements. Processing is based on your consent, Art. 6 para. 1 a) DSGVO. VONQ GmbH processes data exclusively on our behalf. For this purpose, a corresponding contract for order processing has been concluded with VONQ GmbH.

Do I have to provide this data?

The provision of this data is not mandatory and not required for the use of our website.

You can prevent the analysis via your settings (see above, point II.3).

12. Communication and questions via Messenger

You can also contact us via Messenger if you have any questions about the application process or about advertised positions. For this we use the messenger services "WhatsApp" from WhatsApp Inc. (1601 Wilow Road, Menlo Park, California 94025, USA) and "Signal" from the Signal Foundation (650 Castro Street, Suite 120-223 Mountain View, CA 94041 , USA) a. Your data is processed by the messenger services in the EU/EEA and partly in the USA.

If you contact us via one of these messengers and we answer your message, we use the messenger in this context on the basis of your consent in accordance with Article 6 Paragraph 1 Clause 1 Letter a) and Article 49 Paragraph 1 Clause 1. 1 lit. a) GDPR to answer your questions about the application process or an advertised position.

The mobile phone number transmitted when you contacted us will not be saved by us. We delete the other data immediately after the end of the communication, but after three days at the latest. Therefore, please do not send us any application documents via this messenger.

In the case of end-to-end encryption of content, the communication content is encrypted in such a way that the content of the message - not even for the respective provider of the messenger - is visible. For this you should always use a current version of the messenger with activated encryption, so that the encryption of the message content is ensured. In this context, we would also like to point out that the respective providers cannot view the content, but can find out when we are communicating with you and that - depending on the settings of your device - so-called metadata (e.g. technical information about the device used or location data) are processed.

Please note that when communicating via messenger, the terms of use and data protection notices of the respective messenger apply in particular. You can also find more information about the data protection regulations at:

• WhatsApp: whatsapp.com/legal

• Signal: signal.org/legal

You are also welcome to contact us in alternative ways, e.g. B. by phone or email.

13. Visiotalent applicant app

To make the application process transparent for you, we use the applicant app "Visiotalent" from Talentry GmbH (Nymphenburger Str. 86, 80636 Munich, Germany). In addition to an overview of your application and your submitted documents, we use the app to conduct time-delayed video interviews and to be able to respond quickly to requests, questions or criticism.

You will receive the invitation during the recruiting process via a link to the Visiotalent platform. Your contact details will be sent to Visiotalent.

The time-delayed video interview is voluntary. If you are not interested, you will not suffer any disadvantages as a result. In this case, simply contact us so that we can find an alternative.

The legal basis for the processing of your data is, cf. Art. 6 para. 1 lit. b) GDPR in conjunction with Art. 88 GDPR and sec. 26 para. 1 German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) (new), the initiation of your employment relationship. If you have given us your consent for certain purposes (e.g. conducting the time-delayed video interview or passing on your applicant data), the lawfulness of this processing is based on your consent, Art. 6 para. 1 lit. a) GDPR in conjunction with 88 GDPR and sec. 26 (2) BDSG (new). You can revoke this consent at any time with effect for the future.

We have concluded a corresponding Data Processing Agreement with the provider Talentry GmbH, which means that it processes your data exclusively on our instructions. You can also find further information on Talentry's data protection provisions for Visiotalent at: visiotalent-files.s3.amazonaws.com/website/term_of_use_en.pdf.

If your application is not successful, your personal data will be deleted within six months of sending the rejection, unless you have given your consent for us to store your data for longer. We would be happy to add you to our applicant pool and inform you if you are considered for another position or if there is a need at a later date.

14. Meetings via video conferencing tools

As part of the recruiting process and to get to know our company, we process personal data in connection with conducting job interviews, online meetings and/or webinars. For this purpose, we use the video conferencing tools Cisco Webex Meetings (hereinafter Webex) from Cisco Systems Inc. (300 E Tasman Dr, San Jose, CA 95134) and Microsoft Teams (hereinafter Teams) from Microsoft Corporation (One Microsoft Way, Redmond, WA 98052-6399). ,USA).

When using Webex, various personal data about you may be processed, such as: B. the last name, first name, email address, meeting metadata (IP address, device/hardware information) or text files of the online meeting chat. The scope of processing depends on what information you provide to us when you participate in a meeting and what settings you make.

If you take part in an online meeting as part of the application process, we will process your data in accordance with Article 6 Paragraph 1 Letter b) GDPR in conjunction with Article 88 GDPR and Section 26 BDSG (new) to initiate or implement the employment relationship. If you take part in a digital get-to-know-you session via Webex as part of our campus tour, we will process your data based on your consent in accordance with your registration in accordance with Art. 6 Para. 1 lit. a) GDPR, which you can revoke at any time with effect for the future.

We have concluded an order processing contract with the providers of Webex and Microsoft Teams. They therefore process your data exclusively on our instructions. Some of your data will be processed in the USA. The transfer of data to the USA is based on standard contractual clauses. You can also find further information about the data protection regulations of Webex and Microsoft Teams at: WARNING: "[cisco.com/c/de/about and privacy|www.cisco.com/c/de/about and privacy.microsoft.com/de-e/privacy]" IS NOT A CORRECT LINK!.

Your data will be deleted unless there are statutory retention periods to the contrary and the data is no longer required to fulfill the purpose for which it was stored.